Client management
- Name, kennitala (Icelandic national ID), contact details, service category and notes
- Past package history is kept whenever a client renews
- Reorder client cards however suits you by dragging them
- Status for each client: active, on hold or finished
Services and subscriptions
- Your own pricing — packages, single sessions and monthly subscriptions
- Reorder, duplicate and edit services in seconds
- Automatic tracking of sessions used
- Reminder when a package is running out so renewals aren't missed
Calendar and bookings
- A fixed weekly schedule that automatically generates all future sessions for a package
- Single sessions, consultations and events — with duration, location and price
- Move sessions around with drag-and-drop right in the calendar
- Google Calendar sync based on real sessions, not guesswork
- Absences and time off that block sessions and shift the schedule
- Colors by service category so your day is readable at a glance
Automatic reminders
- Clients get an email reminder before every session
- A morning summary for you with the day's sessions
- Can be turned on or off system-wide or per client
- Timing based on Icelandic time
Payment links
- Send clients a payment link by email straight from the system
- The link is tied to the correct package and amount
- Overview of sent links for each client
Messages and files
- Training programs and documents (PDF) sent and stored in the right place
- Messages to clients sent from your name and reply address
- All communication kept on the client's card
Revenue overview
- Monthly breakdown of every payment
- Comparisons between months and service categories
- Export to Excel for your accountant
Attendance and stats
- Attendance tracking: attended, no-show, cancelled — with a note for each session
- Attendance rate and no-shows per client
- Streaks and trends over time
Public profile and trainer directory
- A public trainer profile with photo, services and location
- Listing in the Icelandic trainer directory at thjalfarakerfi.is/thjalfarar
- An inquiry form and waitlist when you're not accepting new clients
- Inquiries land in the system and your inbox — and become a client with one click
Data and security
- Export all your data as JSON or Excel at any time
- Delete your account and all data yourself
- Data hosted in European data centers, encrypted at rest
- Automatic backups every day
Frequently asked questions
How much does it cost and is there a commitment?
Two plans: Basic at ISK 4,900/mo (clients, calendar, coaching, packages, payments, files and messaging) and Health & Training at ISK 6,900/mo (the full system, including training programs, Training Mode, nutrition and progress). Both include a 14-day free trial, no card, no setup fees and no commitment — cancel any time.
How do the automatic reminders work?
Clients with an email on file get a reminder before their session starts, and you get a morning summary of the day's sessions. This can be switched off system-wide or for individual clients.
What is the trainer directory?
A public directory of trainers at thjalfarakerfi.is. You turn on your public profile in settings, choose what information is shown, and receive inquiries and waitlist sign-ups directly in the system.
What happens to my data if I cancel?
You can export it at any time as JSON or Excel. After cancellation it's kept for a limited period and then deleted.
Can I import clients from Excel?
Yes — get in touch and we'll help you import clients, services and history.
Does it work on mobile?
Yes. The system is designed to work equally well on phone, tablet and computer.